How to Track Multi-Year Grant Budgets in QuickBooks

Because Quickbooks budget covering a period, a problem facing the use of QuickBooks non-profit organizations is how to deal with multi-annual budgeting grants. Here are step by step instructions on the use of estimates of employment and to accomplish this:

1. Turn on the estimates of the Edit> Preferences> Jobs & Forecast> Company Preferences. May also want to turn you on progress if you billing billing of the grant in stages.

2. Creating a score for each funding agency and a job for each grant. Go to the customer and click on New Customer Center and employment.

3. Create double-sided use of items in each category of expenditure of the grant. Go to Lists> Item List, click Objects and select New. Make sure the card to both the revenue and expenditure by ticking the box "This service is used in assemblies or is performed by a subcontractor or partner".

4. Create a quote for each grant. Go to Customer> Create Estimates. Select clients: you created the job of the grant. Add a line for each category of expenditure that you created and enter your estimates of the rate of the column. You can use the column to add a margin% for overhead, but most funding agencies, like to see this place in a separate line.

5. You can send your estimate of your funding agencies as a grant proposal or the selection of the print or email. You can customize - change columns, headers / footers, etc. - by selecting Customize, then additional customization.

6. Once the grant is approved, you will consider in May to a sell order for you to keep track of records of grants or donations accepted. First, the function to Edit> Preferences> Sales & Customers> Comnpany preferences. Once you do, you can activate an estimate in a sell order by clicking the small arrow next to Create invoice.

7. Be sure to use the items you've created for each category of expenditure on all your purchase transactions. All forms of purchase (Enter Bills, Write Checks, credit card payments Entry) default tab expenditure, but there is a tab just to the right. Select the tab, enter the category of the fees you pay and enter the score: the use of the grant. If it is a reimbursement grant, maintain Billable verified. May you also activate the "Create invoices from a list of time and money" in the Edit> Preferences> Time & Expense> Company Preferences. Note: You can have both cost factors and the same purchase if you make a payment at the time of grant and no.

8. If you purchase or use of subcontractors for the grant, in May you want to use the order form. First, turn on the order form from the Edit> Preferences> Items and Inventory> Company Preferences. Once you do, you can convert a quote into an order form by clicking the small arrow next to Create invoice.

9. You can convert a quote to the invoice by selecting Create invoice. However, if you have an estimate of the orders, you must create the bill for the sell order instead. Otherwise, the command will always be open. If it is a remibursement grant, you must create an invoice to the client> Invoice time and expenses.

10. Use the estimates of employment in relation to actual detail report (Reports> Jobs, time and mileage) for your report on the budget for the grant. You can change the title of the report by clicking on Edit and select the Header / Footer tab. Other reports (depending on what you have additional features) are open for orders and jobs not invoiced by the costs of employment, both for the work as time and mileage, and orders of Open sales by the customer (Reports> Sales).


About the author
Ruth Perryman, MBA, CMA, CFE, CFM is a Certified Advanced QuickBooks ProAdvisor and a solutions provider Intuit. She specializes in customizing QuickBooks Enterprise and POS. She can be reached at 800-707-0940 x101 or ruth@theQBspecialists.com. You can also follow on Twitter at http://twitter.com/ruthperryman.

Looking for more QuickBooks Tips and Tricks? Visit our blog or subscribe to our e-zine at http://www.theQBspecialists.com.

The author invites you to visit:
http://www.theqbspecialists.com

Article Source:
http://www.articlecity.com/articles/computers_and_internet/article_4781.shtml



Read more articles in the "Computer and Internet" Category:

Harmful viruses and other malwares In
by Jeff Clark

Steps to create and promote RSS
by S. Housley

Installing Microsoft Great Plains Installation and Configuration â € "overview
by Andrew Karasev

How to check and monitor your search engine listing on Google.com?
by Christoph Puetz

Wireless Networking Basics
by Lana Hampton

The Buyer's Guide for beginner digital cameras, or the ins and outs of Megapixels.
Warren Lynch

Brother DCP-7040 printer and the Brother DCP-7040 Toner
by Ben Pate

Microsoft Great Plains Integrations â € "Retail Management sample
by Andrew Karasev

To avoid investment autosurf
Saturday Chim